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UF Customers

Quote requests can be made by UF customers in order to present to budgetary offices or include in grant proposals. Quotes are valid for thirty days from the date of quote generation.

The actual purchases by UF investors are made as described in the investment documentation

External Customers

Quotes are required for purchases that will not be paid for with a UF Chartfield. The requestor must follow all steps outlined in the quote to "formally accept" the quote and place the order. Please note that credit cards are not accepted. Only check or EFT can be used to process a payment. Please contact UFIT Research Computing at it-rc-billing@rc.ufl.edu to request a quote. If you don't have a previous quote or if any previously provided information changed since the last quote make sure to include the following details in the request:

  • Sponsor/PI Name
  • Organization Name
  • Organizational Unit
  • Address: Building (and room if applicable), Street name and number, City, State, Zip Code

  • Primary Contact Name

    • Email
    • Phone

  • Investment Period (start and end dates). The start date must be within 30 days of the quote generation date.

  • Resources and quantities

Optional:

  • Secondary Contact Name

    • Email
    • Phone

Quote Acceptance

If you need to revise the quote or have technical questions, please contact the RC team at it-rc-billing@rc.ufl.edu.

TO formally ACCEPT the quote, please choose the appropriate method based on your organization’s purchasing requirements:

  • PURCHASE ORDER IS REQUIRED – When a purchase order is required by the sponsor’s purchasing department to be in place prior to receipt of goods or services, the sponsor must forward the approved purchase order and the quote to it-bc-ufitbill@mail.ufl.edu via email and state they accept the quote and agree to pay, and also advise whether payment will be made by check or bank EFT/ACH (credit card is not accepted).

  • PURCHASE ORDER IS NOT REQUIRED – When a purchase order is not required by the sponsor’s purchasing department to be in place prior to receipt of goods or services, the sponsor must forward the quote to it-bc-ufitbill@mail.ufl.edu via email and state they accept the quote and agree to pay, and also advise whether payment will be made by check or bank EFT/ACH (credit card payment is not accepted).